Assessing Digital Preservation Capabilities Using a Checklist Assessment Method

G Antunes, D. Proenca, J. Barateiro, R Vieira, J. Borbinha, C. Becker:
"Assessing Digital Preservation Capabilities Using a Checklist Assessment Method";
Vortrag: 9th International Conference on Preservation of Digital Objects (IPRES 2012), Toronto; 01.10.2012 - 05.10.2012; in:"Proceedings of the 9th International Conference on Preservation of Digital Objects (IPRES 2012)", R. Moore, K. Ashley, S. Ross (Hrg.); (2012), Paper-Nr. 19, 8 S.

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Abstract:


Digital preservation is increasingly recognized as a need by
organizations from diverse areas that have to manage information
over time and make use of information systems for supporting the
business. Methods for assessment of digital preservation
compliance inside an organization have been introduced, such as
the Trustworthy Repositories Audit&Certification: Criteria and
Checklist. However, these methods are oriented towards
repository-based scenarios and are not geared at assessing the real
digital preservation capabilities of organizations whose
information management processes are not compatible with the
usage of a repository-based solution. In this paper we propose a
checklist assessment method for digital preservation derived from
a capability-based reference architecture for digital preservation.
Based on the detailed description of digital preservation
capabilities provided in the reference architecture, it becomes
possible to assess concrete scenarios for the existence of
capabilities using a checklist. We discuss the application of the
method in two institutional scenarios dealing with the preservation
of e-Science data, where clear gaps where identified concerning
the logical preservation of data. The checklist assessment method
proved to be a valuable tool for raising awareness of the digital
preservation issues in those organizations.